Draft Minutes
March 29, 2008 AAF - State Board Meeing - Plantation Inn - Crystal River, Florida
[NOTE: These minutes are draft minutes, not yet approved by the state board. They will be presented for approval at the next board meeting subject to additions and/or corrections by the directors.]
President Moore called the meeting to order at 9:14 AM. President Moore led in the pledge of allegiance. Invocation was given by Cheryl Moore. John DeCosmo introduced the members from the new Tri County Chapter
Dave Maloney called roll:
Brevard Chapter Central Florida Chapter
None in Attendance Kevin Sciglia
Citrus Chapter Greater Volusia
Joe Belcher None in Attendance
Manatee-Sarasota-Charlotte Chapter Mid-Florida Chapter
None in Attendance David Johns
North-Central Chapter Dave Maloney
None in Attendance Richard Gillmore
Northeast Chapter Northwest Chapter
David Miller None in Attendance
Greg Miller (Proxy from Jeff Briar)
Palm Beach Chapter Southeast Chapter
Mike Sonsini Bob Monsour
Bill Wallace
Brian Brown
South West Chapter Suncoast Chapter
Ron Carpenter John DeCosmo
Jim Lowndes Lisa Beneduci
TreasureCoast Chapter
Richard Moore
Gary Whigham
Cheryl Moore (Proxy from Patty Carter)
Mathew Baillargeon (Proxy from Robert Scott)
West Cost Chapter UMDA
None in Attendance Roger Oestreich
Guests Gary Howard
Lisa from Marketing Solutions Scott Myers
Executive Administrator Frank Storms
Wanda Classe
A quorum was present.
MINUTES – President Moore stated that beginning with this meeting, minutes of this meeting, meeting site, and a proposed agenda for the upcoming meeting will be posted on the web site 30 days prior to the meeting. He encouraged everyone to use the web site. President Moore asked for corrections or approval of the January 29, 2008 Minutes. Richard Gillmore made a motion to approve the minutes as distributed. Mathew Baillargeon seconded the motion; approved.
FINANCIAL – Treasurer Johns presented a March 28, 2008 Income Statement and Balance Sheet stating that because AAF has gone to a cash accounting system, there was carry over from 2007. As of March 28 both income and expenses were below budget. He also stated that monies from the Smith Barney account have been transferred to the Wachovia account. Total assets as of March 28, 2008 were shown to be $72,099.26. Gary Whigham made a motion to accept the financial reports as presented. Mathew Baillargeon seconded the motion; approved.
PRESIDENT’S REPORT – President Moore stated that Dave Maloney, Wanda Classe and himself had recently visited the Caribe Royale and the trade show area is being condensed into a more concise and efficient area. He asked everyone to promote the trade show and booth sales. A schedule has been established for mailing the trade show and golf information and the information will be on the web site.
He encouraged all members to build membership and promote Deal With The Seal Campaign.
President Moore stated that dues are being received and asked each chapter to assist in collecting the 2008 dues. He stated that both TreasureCoast and SunCoast waived their chapter dues for 2008 and they are only collecting state dues. Palm Beach lowered their dues to $500.00 and the chapter has collected five renewal checks.
COMMITTEE REPORTS
UMDA – Scott Myers stated that he is trying to resurrect the group as it once was. Plans are to have meetings on Friday mornings prior to the Saturday Board Meeting and then play golf on Friday afternoons. He reported that a splinter group, Supplier Council of Florida, has dropped in membership and are also experiencing some situations. He also stated that business is changing and the suppliers cannot afford not to exhibit at the trade show. There are currently 25 UMDA members. President Moore stated that his goal is to get together and find out how AAF can help the suppliers and come together for a united voice in the industry.
TECHNICAL – David Miller stated that the glitch cycle is now in progress for the 2007 version of the Building Code and will continue until May. AAF now has 500 Copies of the 2007 Guide to Aluminum Construction in High Wind on CD. Order forms are on the web site and can be downloaded. AAF is still selling the 2004 version and the student version. The student version is for testing purposes only. He will be updating the continuing education courses and plans are to have a seven hour course on the guide at the trade show.
WEB SITE – The web site will have a ‘Members Only’ section and will require members to log on using their user name and password. David Miller will assign everyone a password but they will be able to change it. The user name will be the member’s unique member number. As Administrator David will delete their information if they do not renew. Financial reports will be in the ‘Members Only’ section and they cannot be printed from the web site. If anyone does not have the web site capability, let the AAF Office know and they will get the Board information to you. David also thanked Jim Lowndes and Kevin Sciglia for submitting photos for the web site.
CONVENE – The Board Meeting convened from 10:30 to 11:00 for breakout sessions.
TRADE SHOW – The 2008 Trade Show will be held at the Caribe Royale August 21-23, 2008. Golf is once again being planned at Mystic Dunes and Kevin Sciglia will be chairing the golf. There will be no Friday evening food event but there will be a sit down dinner Saturday evening, following the format of other trade shows. The size of the trade show area will accommodate 100 booths. The construction contest will have 11 categories this year and a suggestion was made to have three winners in each category – gold, silver and bronze. Testimonials were given from previous winners of how to use this to impress customers and potential customers.
MEMBERSHIP – John DeCosmo reported that 35-40 people attended a start up meeting of the Tri County Chapter. The meeting was held in Ocala. He reminded the members that he would go to any part of the state to help rebuild or start a new chapter. The next board meeting will be held in June at River Ranch and will be a family event with a rodeo and barbecue. He encouraged everyone to attend and bring their family.
CODE – Joe Belcher reported on a situation that was happening in BrowardCounty. They were not allowing wind breaks that did not meet the 140 wind requirements. A formal interpretation appeal to BOAF was approved at the January Board Meeting. This interpretation received was that Broward was not in the high velocity hurricane code area. Joe Belcher stated that the attorney’s recommendation was to take the appeal no further. It was the consensus to proceed as Belcher recommended. Frank Storms thanked AAF for their efforts and help in this matter.
He explained the Glitch Cycle and stated that the accepted changes would go to the Technical Advisory Committee in July.
Joe will work with the new members of the TriCounty chapter in the situation they are having regarding retrofitting and habitable screen rooms.
He also reported that Citizens insurance will be requiring certain standards to be insured but they are their requirements and not code. This will become effective 1-1-09.
TRAVEL – Mathew Baillargeon encouraged everyone to book their travel through AAFTravel.com. AAF will earn a royalty of 40% of the profits of everything booked through this web site. He distributed a hand out outlining this procedure.
LUNCH – The meeting was adjourned at 12:00 noon for lunch.
RECONVENE – The meeting was reconvened at 12:30 PM.
ACTION ITEMS
BUDGET REVISION – David Johns stated that in the approved budget $6,500 was appropriated to UMDA in error and made a motion to move the amount to Technical as was the original intent. Richard Gillmore seconded the motion; approved.
BYLAWS – Chairman Johns stated that many hours had been spent in committee reviewing and revising the bylaws. He and David Miller gave a brief overview of the major changes and mission statement. They also stated that a policy and procedure section has been added. The Policies and Procedures are created by the Executive Committee and approved by the Board of Directors. David Johns made a motion to accept the proposed bylaw changes. Cheryl Moore seconded the motion; motion unanimously approved. In discussion it was stated that once the bylaws were passed, they would go to legal for review.
ADJOURN – The meeting was adjourned at 1:45 PM.
Respectfully Submitted
Wanda Classe, Executive Administrator
Minutes of State Board Meeting ~ January 26, 2008 ~ Fort Myers, Florida
President Moore called the meeting to order at 9:14 AM. President Moore led in the pledge of allegiance. Invocation was given by Scott Myers.
Dave Maloney called roll:
Brevard Chapter Central Florida Chapter
None in Attendance Kevin Sciglia
Citrus Chapter Greater Volusia
Joe Belcher None in Attendance
Sheryl Moore (Proxy from Michael Moberly)
Manatee-Sarasota-Charlotte Chapter Mid Florida Chapter
John Meyer David Johns
North Central Chapter Dave Maloney
None in Attendance Richard Gillmore
North East Chapter North West Chapter
David Miller None in Attendance
Palm Beach Chapter South East Chapter
Mike Sonsini Bob Monsour
South West Chapter SunCoast Chapter
Jim Lowndes John DeCosmo
Darcy Mullaly Don Leggett
Ron Carpenter TreasureCoast Chapter
Mark Charles Richard Moore
Robert Hunter Dale Thornberry
West Cost Chapter Lisa Beneduci (Proxy from Gene Swinford)
None in Attendance UMDA
Guests Frank Storms
Mathew Baillargeon Scott Myers
Terry Lishen Steve Buzzella
Vincent Mulhall Executive Administrator
Wanda Classe
A quorum was present.
MINUTES – President Moore asked for corrections or approval of the October 27, 2007 Minutes. Corrections voiced were that the name Fred Dudley should be Fred Cole, David Miller represented the North East Chapter not South East Chapter and Scott Myers name was misspelled. Mike Sonsini made a motion to approve the minutes as corrected. Ron Carpenter seconded the motion; approved. President Moore thanked Mathew Baillargeon for recording the minutes and Scott Myers complimented him on the details of the minutes.
Vince Mullhall of Workers’ Compensation Group introduced his company and gave a brief overview stating that the company only writes workers compensation Insurance. They did a test study of approximately 12 aluminum companies and the study resulted in saving of approximately $552,000.00. They saved one member $40,000.00. He also stated that when a policy is issued to a non member, they will pay their $300.00 states dues for the first year. Mike Sonsini stated that there are serious upcoming changes to workers compensation and members should be aware of them.
FINANCIAL – Treasurer Johns presented a December 31, 2007 Income Statement and Balance Sheet, stating AAF’s accounting has been changed from accrual to cash accounting so income and expenses will be posted as received. He also stated that the previous management company did not prepare November or December reports and he had compiled them to the best of his ability, however there are still some missing checks. 2007 was budgeted for a $41,115.00 loss and there was an actual loss of $56,772.09. Reasons given for the loss were low income from Seminars, Student Manual, Guide Book and Trade Show. Expenses over budget included the Trade Show, Professional Fees and an attrition penalty from the Convention. Total assets as of December 31, 2007 were shown to be $53, 351.35. Richard Gillmore made a motion to accept the financial reports as presented. David Miller seconded the motion; approved.
BUDGET – Treasurer Johns distributed a proposed 2008 Budget stating the he is rebuilding reports and will be using Quick Books on Line. David Johns, Wanda Classe, David Miller and Richard Moore will have access to the financial data by going on line. Treasurer Johns will produce a guide for reading the income statements. In 2008, expenses are projected to be down considerably. Dave Maloney made a motion to approve the 2008 Budget. Lisa Beneduci seconded the motion, approved. Scott Myers suggested beginning a Reserve Fund.
David Miller stated that with the rebuilt web site, minutes and financials will be available to members only with a log in procedure.
PRESIDENT’S REPORT – President Moore introduced Wanda Classe of Classe Marketing & Management, Inc as the new Executive Administrator. He stated that a Steering Committee consisting of himself, David Johns, Dave Maloney, David Miller, Mike Sonsini, Scott Myers and John DeCosmo was formed to make management and operational decisions to present to the Executive Committee. This Committee will continue to meet until operational details are securely in place. He continued to state that the management transition has had some difficulties and David Miller is chairing the Executive Review Committee. He also stated that the Steering Committee and Executive Committee will continue to have a ‘hands on’ in day to day operation of the Association. He encouraged all members to build membership and promote Deal With The Seal Campaign.
President Moore signed the 2009 Trade Show and Convention contract with the Caribe Royale. By doing so, AAF will be credited by $6,500 in 2009 as 50% of the attrition penalty assessed in 2007.
MEMBERSHIP – John DeCosmo gave a very inspirational talk encouraging building membership and camaraderie. He is speaking with River Ranch and plans to set up the next Board Meeting there. He stated that the last time a meeting was held there 50 adults and 25 children attended. At this time, he has not gotten a firm commitment on dates and cost from River Ranch.
He introduced Mathew Baillargeon as a new member of the Membership Committee. Mathew Baillargeon gave a presentation on aaftravel.com stating that AAF will received 40% of the commission on anything booked through aaftravel.com. Almost any travel, accommodations or tours can be booked on this site including hotel sites of future AAF Board Meetings. He stated that he would like to see the money received to go toward promoting membership and members to be able to order bumper stickers and related AAF promotional material on line. Steve Buzzella suggested that the Membership Committee draft a few press releases for distribution to the media. Steve Buzzella and Frank Storms will prepare some press releases relative to the South Florida area.
President Moore thanked Mathew for his efforts on behalf of AAF and reminded members that his company builds web sites and develops brochures and other promotional material.
WEB SITE - David Miller stated the he can log on to the web site anytime and any where to make changes as he made some changes this morning prior to the meeting. He asked members to verify their information that is on line and email any corrections. All emails currently go to him and plans are to have emails go to appropriate people handling that area. He stated that he had stopped in Ocala and spent several hours at the Black Kat learning details of updating the web site. The web site is still in the rebuilding stage. He was asked if the members would have a hyper link to their web sites. Don Leggitt stated that the IRS had a ruling against 501 © 3 corporations having hyper links to members. David is going to review current member ID numbers and update them. Plans are for this to be a part of the member log in procedure. He showed a report showing over 300 hits on the web site since January’s inception. Advertising on the web site was questioned and he stated that he would recommend considering advertising when the web site has matured and usage increased. Dream Weaver is the software being used on the site. He continued to show other aspects of the site including viewing the Magazine on line. Suggestions received were: put an application in the magazine, a link to a video on unlicensed activity, complaint forms or link to forms and use of the AAF logo. David volunteered to take the improper use of logo on as a project stating that the AAF Logo was not service marked until recently. Now that it is serviced marked, David will send letters to non members using the logo. The first letter to be sent will be a letter asking them to become a member. The second letter will be sent registered or certified and will be a demand letter of cease and desist. For the letters to be sent, David needs a copy and date of the publication with the logo and contact name and address. All information must be submitted or a letter will not be sent.
David gave an update on identity theft and gave the web site address of optoutprescreen.com where you can have your name removed from junk mail mailings.
LUNCH – The meeting was adjourned at 11:55 AM for lunch.
RECONVENE – The meeting was reconvened at 12:40 PM.
CURRENT BUSINESS – David Miller asked that the price of Direct Membership be added to Action Items. Joe Belcher seconded the motion. This led to a discussion of what constituted an action item and whether a vote can be taken if it is not listed on the agenda that is sent to the members prior to the meeting. Some members felt that a policy had been set that no vote could be taken on items that were not listed on the agenda. Others remembered a motion allowing new items to be introduced. David Miller withdrew the motion. Joe Belcher withdrew his second. President Moore asked the Bylaws Committee to incorporate a procedure/policy in the bylaws revision.
TECHNICAL – David Miller stated that the 2007 Guide has been sent to a duplicator and AAF will be receiving 500 copies in the next couple of weeks to sell. He will be applying for some new continuing education classes in conjunction with the 2007 Guide. He will also update records with the state of Florida and review the status of provider and courses approved. Currently, continuing education has been limited to classes referencing the guide. David Miller asked for recommended topics for future courses.
CODE UPDATE – Joe Belcher stated that draft number three of the code is online and the AAF items are in it. A printed copy will be available March. During January, the Florida Building Commission will go through a “glitch” code change cycle. We will be able to update our guidebook during that cycle, which will end this June. The 2007 code will become effective Oct 1, 2008.
He also reported that Citizens insurance is now requiring certain standards but they are their requirements and not code.
TRADE SHOW – Dave Maloney stated that the 2008 Trade Show and Convention will feature a NASCAR and the theme will be “Driving to the Future”. The Trade Show will be held in a smaller hall than in 2007 but will still be held at the Caribe Royale. The Trade Show Committee will be hold meetings in the near future.
UMDA –No real success has been made with reuniting the split off UMDA members and current members. Mid FL is having their February monthly meeting on Thursday, February 7, 2008. Contractor members only are invited to attend the meeting at Ash Industries. President Moore suggested going to the former members and asking them what AAF can do for them. A comment was made that the manufacturers want to know the trend in building and there is no exacting answer.
ACTION ITEMS - Window Craftsmen has received a formal interpretation from BOAF regarding vinyl and acrylic wind breaks and sun rooms and cannot pull building permit in Dade
or Broward Counties. Window Craftsmen has the appeal. Frank Storms made a motion for AAF to put full support behind the issue. Don Leggett seconded the motion. After the discussion of what full support meant, Frank Storms withdrew his motion. Don Leggett withdrew his second.
Joe Belcher made a motion for AAF to file a formal interpretation appeal to BOAF and Florida Building Commission process on behalf Window Craftsmen, AFF and other members who deal in vinyl or acrylic enclosures. Dave Maloney seconded the motion; approved. Frank Storms and Steve Buzzella asked to review documents before they are submitted. Joe Belcher stated that he would consider this task as part of his contract. Frank Storms volunteered to pay Belcher’s travel expenses and filing fee.
OLD BUSINESS – Richard Gillmore asked for an update on the PSI testing. President Moore stated that there are no official results and the decision was made to not revisit the issue. PSI
test results were received for Phase I and II. It is believed that the testing was completed and the results know.
Palm Beach Chapter bylaws are now in David Johns hands.
David Miller stated that letters will be sent to non members using the AAF logo when all the contact information is received.
NEW BUSINESS – David Miller stated that he would like to know how AAF is going to provide matters to be voted on at the next meeting. A Bylaws Committee meeting will be held to consider this topic.
David Johns stated that he had discovered an error in posting a projected expense in the wrong category and asked that an Amendment to the 2008 Budget be listed on the next board meeting agenda as an Action Item.
ADJOURN – With no further business Don Leggitt made a motion to adjourn the meeting at 2:12 PM. Steve Buzzella seconded the motion; approved.
Respectfully Submitted
Wanda Classe
Executive Administrator
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